How can SAF-T be generated ?
- Manually
• regulations allow it, but it is difficult to generate
• it will be cumbersome for companies with few registrations per month
• and virtually impossible for anything larger than that
- Export directly from ERP to SAF-T.XML
possible, if the ERP platform provider has prepared the functionality (or if we have a mixed and capable IT team) - Export from ERP to Excel/ CSV and from there reprocessed and exported to SAF-T.XML
This solution is usually proposed by tax consultants, including Big4) - With a dedicated, custom-made tool made by a B2B software company
- With a dedicated integrated SAF-T tool
Such solutions, usually using a Data Integration & Visual Analytics (Business Intelligence) platform, offer extensive facilities, an integrated, auditable, trackable, and fully automated workflow.
Who can help us with SAF-T ?
Internal IT team
- Dedicated, including for multiple, perhaps heterogeneous sources
- Risky (it's a one-off project, probably under-tested)
- Solves only part of the needs
ERP provider
- Cheap
- Dedicated to own ERP only
- Inflexible
- Solves only part of the needs
Tax consultant
- More secure
- Expensive
- Solves only part of the needs
B2B soft company
- More secure
- Expensive
- Difficult to change afterwards
- Solving only part of the needs
Experts in integrated data processing
- The most secure
- Most flexible
- Cheapest (TCO)
- Handles the entire process, including verification of imported data and reporting
- Fully automated (only relevant tasks are left to the human operator)
- Transparent access provided immediately to management to current and historical reporting status
SAF-T data structures (XML)
4 Sections
- A 10-level hierarchy with 820 fields, of which 386 fields are mandatory.
- When broken down to the level of 1 entity on 1 row, you get, for a demonstration data model with a few invoices and accounting notes, a file with only… 1200 rows!
Header
Section 1
- Mandatory in all reports or reporting segments;
- Contains the identification of the taxpayer (CUI) and the type of accounting records kept, as well as an extensive set of identifiers, including the reporting period;
- A 7-level hierarchy with 55 fields, of which 27 are mandatory.
Master Files
Section 2
- It contains, among other things, nomenclatures and balances on the most important data sets in the management and accounting of a taxpaying legal person:
Dictionary
- Products
- Customers
- Suppliers
- Fixed Assets
+ Balances
- Opening and closing balances on all synthetic accounts (referred to as “SAF-T analytical”)
- Detailed stocks by item
- A 7-level hierarchy with 55 fields, of which 27 are mandatory.
General Ledger
Section 3
- Contains the accounting journal register at accounting note line level, detailed on all summary accounts in classes 1 to 7
- A 9-level hierarchy with 51 fields, of which 36 are mandatory.
Source Documents
Section 4
- Contains transaction line level details for a company’s main financial-accounting facts:
• Sales invoices
• Purchase invoices
• Stock movements
• Settlements (Payments and Receipts)
• Fixed assets movements - A 10-level hierarchy with 474 fields, of which 186 are mandatory.
More details about QQinfo‘s SAF-T solution can be found here aici: Qsaft™
For information about Qlik™, please visit this site: qlik.com.
For specific and specialized solutions from QQinfo, please visit this page: QQsolutions.
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